Eastern Highlands Health District
Board of Directors Regular Meeting
Coventry Town Hall – Annex
Thursday, April 19, 2007
Chairperson E. Paterson called the meeting to order at 4:30 p.m.
Present: D. Cameron, J. Elsesser, M. Kurland, E. Paterson, P. Schur, R. Skinner, J. Stille, T. Tully, S. Werbner
Absent: C. Anderson (Alternate), S. Chace (Alternate), L. Eldridge (Alternate), R. Fletcher (Alternate), C. Johnson, A. Teveris, W. Kennedy
Approval of January 18, 2007 Minutes: A MOTION was made by J. Stille, seconded by J. Elsesser, to approve the minutes of the January 18, 2007 meeting as presented. The MOTION was PASSED unanimously.
Public Comments: None
1. Auditors Report for the Year Ending June 30, 2006: A MOTION was made by J. Elsesser, seconded by P. Schur to accept the independent auditor’s report for the year ending June 30, 2006, as presented. The MOTION was PASSED unanimously.
2. Auditors Recommendation to Management and Management Response Plan for Year Ending June 30, 2006: R. Miller reported that no action is needed, plan provided for informational purposes only.
3. Quarterly Financial Report: R. Miller reported that fee for service revenue is down 12% compared to this time last year. A MOTION was made by J. Stille, seconded by J. Elsesser to accept the EHHD second quarter financial reports as presented for the period ending December 31, 2006. The MOTION was PASSED unanimously.
4. Capital Nonrecurring Fund, Proposed FY07/08 Expenditures: R. Miller presented a proposed FY08 Capital Expenditure Budget to be funded by the Capital Nonrecurring Fund, totaling $30,400. S. Werbner suggested deferring computer purchase until after consulting with the IT Specialist selected for the IT study. R. Miller agreed to consult with the specialist before purchasing the computers. A MOTION was made by J. Elsesser, seconded by S. Werbner to approve the proposed Capital Nonrecurring Fund expenditures as presented on April 19, 2007 with a total expenditure of $30,400 for fiscal year 2008 with the condition that the information technology study is to start as soon as possible. The MOTION was PASSED unanimously.
5. Proposed Fraud Policy: In accordance with the recommendation we received from our auditor Kostin, Ruffkess & Company LLC a proposed Fraud Policy for Eastern Highlands Health District was presented. A discussion ensued regarding necessary changes to policy. A MOTION was made by J. Elsesser to refer the proposed fraud policy to the Personnel Committee for revisions, seconded by D. Cameron. The MOTION was PASSED unanimously.
6. Resolution for Signature Authorization: A MOTION was made by J. Elsesser to adopt the Resolution Signature Authorization for fiscal year 07/08 as presented, seconded by J. Stille. The MOTION was PASSED unanimously.
7. J. Elsesser moved to add an item to agenda regarding Director’s line item transfer authority, seconded by J. Stille. The MOTION was PASSED unanimously. In discussion, it was suggested a limit to the Director’s line item transfer authority be established. A discussion ensued. By consensus, the Director was directed to submit a recommended motion stipulating that any line transfer greater than $5,000 is subject to Finance Committee approval.
Town Reports
J. Elsesser reported that the Coventry Town Hall renovations are almost complete and the EHHD office should be moving into their new office by mid May.
D. Cameron reported that the Scotland Elementary School Addition groundbreaking ceremony would be on Monday, April 23rd.
Directors Report
8. Draft Local Board Orientation Documents: R. Miller provided a draft document that we received from DPH. DPH is looking for feedback from local public health leaders and board members. R. Miller encouraged board members to review and provide feedback.
9. Quarterly Activity Reports: R. Miller responded to earlier question from D. Cameron regarding restaurant inspection frequencies stating that third quarter numbers are higher, but that specific numbers will not be available until the end of the quarter. Deep hole test and site review plans are down this year compared to last year.
10. Pan Flu Planning Update: R. Miller reported that we just went through our Alternative Care Site Field Exercise at Hawly Armory on the UCONN campus. It was a successful drill. UCONN Health Services, UCONN School of Nursing and our community partners participated. In March, a Continuity of Operations Workshop was conducted that was well attended. And there is an ongoing public health campaign (interviews on cable television and radio). R. Miller extended an offer to members to conduct a pan flu preparedness presentation at local town council or board of selectman meetings.
Communications: no discussion
Executive Session: A motion was made by J. Elsesser at 5:30 p.m. to go into Executive Session to discuss Director’s Performance Evaluation , seconded by J. Stille. The MOTION was PASSED unanimously. The Executive Session ended at 5:43 p.m.
J. Elsesser moved, J. Stille seconded to authorize a merit increase of $2,500 effective July 1, 2006; and authorize a market adjustment increase of $1,500 effective July 1, 2007; and authorize a market adjustment increase of $1,500 effective July 1, 2008; and authorize a market adjustment increase of $1,500 effective July 1, 2009 to the Director’s base annual salary; further that stipulated increases are in addition to cost of living adjustments approved by the Board of Directors as part of the budget adoption process. The MOTION was PASSED unanimously.
Adjournment: A MOTION was made by J. Elsesser, seconded by S. Werbner to adjourn the Board of Director’s Meeting at 5:55 p.m. The MOTION PASSED unanimously.
Respectfully submitted,
Robert Miller
Secretary