Eastern Highlands Health District

Board of Directors Regular Meeting

Coventry Town Hall – Annex

June 21, 2007

Vice Chair J. Elsesser called the meeting to order at 4:30 p.m.

Present:  D. Cameron, J. Elsesser, R. Fletcher (Alternate Seated), W. Kennedy, M. Kurland, R. Skinner, J. Stille, S. Werbner, M. Hart, P. Schur

 

Staff Present: R. Miller, M. Remy, J. Smith, Dr. Dardick

 

Absent: C. Anderson (Alternate), S. Chace (Alternate), L. Eldridge (Alternate), E. Paterson,  A. Teveris, T. Tully,  C. Johnson, Andover Appointee

 

Approval of April 19, 2007 Minutes:  A MOTION was made by J. Stille, seconded by P. Schur, to approve the minutes of the April 19, 2007 meeting as presented.  The MOTION was PASSED unanimously.

 

Public Comments:  None

 

Old Business:  None

 

New Business

 

  1. Auditors Appointment:  A MOTION was made by M. Hart, seconded by J. Stille  to ratify the appointment of Kostin, Ruffkess and Company the Eastern Highlands Health District independent auditors for fiscal year 2007.  The MOTION was PASSED unanimously.

 

  1. Quarterly Financial Report (Period Ending 3/31/07):  The Finance Committee recommends  the acceptance of the EHHD financial reports as presented for the period ending March 31, 2007.   J. Stille made the first motion to ACCEPT, seconded by D. Cameron.  The MOTION was PASSED unanimously.

 

  1. Limits on Line Items Transfer Authority – Proposed By-Law Amendment:  A discussion ensued  regarding problems with proposed language.    Consensus to refer language back to the Finance Committee for revisions for consideration at the next BOD meeting.

 

  1. Proposed Pay Ranges for New Staff Positions:  By consensus, Item moved to end of agenda.   

 

 

 

  1. STIPDA Grant Agreement:  R. Miller reported EHHD applied and received a grant from  the State and Territorial Injury Prevention Directors Association.  This is a one-year award  for $12, 500 to build a coalition with Parker Memorial School and other stake holders in Tolland to create safe mechanics for kids to walk and bike to school. 

 

A MOTION was made my M. Hart, seconded by J. Stille to ratify the “Mini-Grant Agreement Between State and Territorial Injury Prevention Directors Association and the Eastern Highlands Health District for the Safe Routes to School Mini-Grant,” signed and dated May 25, 2007 by the Director of Health.  The MOTION was PASSED unanimously.

 

  1. Preventive Health Block Grant  Application:   R. Miller proposed to continue using grant to fund  sun safety program, which continues to be an important function in keeping contact with the schools and daycares and improving awareness with the youths in our community.  This program received recognition by the State Commission of Health at an annual meeting recently. A discussion ensued regarding other potential programs for next year.  By consensus, the Board requested information on alternative programs that could be funded by this grant for FY09.

 

A MOTION was made P. Schur, seconded by J. Stille to ratify the FY 07/08 Preventive Health and Health Services Block Grant, Continuation Funding Application as signed by the Director of Health on June 13, 2007.  The MOTION was PASSED unanimously. 

 

  1. Per Capita Grant Application:  R. Miller reported this is the  primary funding source from the state.  R. Miller proposing to use these funds for two Sanitarian II positions.    

 

A MOTION was made by M. Hart, seconded by J. Stille to authorize the Director of Health to sign the Eastern Highlands Health District’s Fiscal Year 2008 State of CT of Public Health Per Capita Funding Application as presented.  The MOTION was PASSED unanimously.

 

Town Reports:  M. Hart (Mansfield) reported P & Z Commission approved two applications necessary to establish a special design district for the Storrs Center Project.  J. Stille (Bolton) reported sewer project  engineering contract signed and clean water-funding application signed.  J. Elsesser (Coventry) reported Phase 5 of sewers will be complete soon.

 

Directors Report:

 

8.      Quarterly Activity Reports:  R. Miller passed out corrected report at beginning of meeting.  Deep hole soil testing, percolation tests, new septic permits issued, subdivision lots/plan reviews are down as compared to this time last year.  R. Miller reported we increased food establishment inspection frequency by 124% as compared to previous quarter.

 

 

 

 

 

9.      Letter of Agreement for Asthma “Putting on AIRS” Program:  R. Miller reported Northeast District Dept. of Health is the lead health department on asthma funding for the region and EHHD is collaborating with them on asthma education.  EHHD staff time spent on program would be reimbursed by a grant obtained by Northeast District Department of Health.

 

10. R. Miller reported that draft by-laws are circulating for comment for DEMHS Region 4.  These by-laws will provide the governance structure under which DEMHS funding will be allocated to local governments and agencies.  The Region 4  health and medical group has serious concerns regarding the draft by-law language. 

 

11. June 27, 2007 is the ten-year anniversary of the health district.

 

 

Communications:  No discussion

 

Chairs Report:  No discussion

 

Executive Session:  A MOTION was made by J. Stille, seconded by J. Elsesser to go into Executive Session at 5:55 p.m. to discuss proposed pay ranges for new staff positions. R. Miller to be present. The MOTION was PASED unanimously.  The Executive Session ended at 6:25 p.m.

 

Regarding Item 4 – Proposed Pay Ranges for New Staff Position:  A MOTION was made by M. Hart, seconded by M. Kurland to set the Environmental Health Inspector pay range at $37,026-$42,923, and set the annual salary for the Chief Sanitarian at $66,981, effective July 1, 2007.  The MOTION was PASSED unanimously.

 

Adjournment:  A MOTION was made by J. Stille, seconded by M. Hart to adjourn the Board of Director’s Meeting at 6:30 p.m.  The MOTION PASSED unanimously.

 

Respectfully submitted,

 

 

 

Robert Miller

Secretary