Eastern Highlands Health District

Board of Directors Regular Meeting

Coventry Town Hall – Annex

August 16, 2007

Chair E. Paterson called the meeting to order at 4:30 p.m.

Present:  D. Cameron,  J. Elsesser,  C. Johnson,  M. Kurland, E. Paterson,  J. Stille,  T. Tully,  S. Werbner, P. Schur

 

Staff Present: R. Miller, M. Remy

 

Absent: C. Anderson (Alternate), S. Chace (Alternate), L. Eldridge (Alternate), M. Hart, R. Fletcher (Alternate), W. Kennedy,  R. Skinner,   A. Teveris,  Dr. Dardick, J. Smith, Andover Appointee

 

Approval of June 21, 2007 Minutes:  A MOTION was made by D. Cameron, seconded by M. Kurland, to approve the minutes of the April 19, 2007 meeting as presented.  The MOTION was PASSED unanimously.

 

Public Comments:  None

 

Old Business: 

 

  1. Proposed Fraud Policy (Item #5, 4/19/07):  A revised policy reviewed by the Personnel Committee was presented to the Board by R. Miller.

 

J. Elsesser made a MOTION to adopt the Eastern Highlands Health District Fraud Policy, dated July 10, 2007 with the following two revisions:  (1) add, “…no later than next regular board meeting,” to end of second paragraph in section titled “Investigation Responsibilities” (2) add, “motor vehicles” to the listing on the eighth bullet point in section titled, “Actions Constituting Fraud,” seconded by J. Stille,  the MOTION was PASSED unanimously.

 

  1. By-Law Revision Proposed – Line Item Transfer Authority (Item #3, 6/21/07):   In J. Smith’s absence,  R. Miller discussed additions and deletions in Section 4 – Budget Amendments.  Intent of the new language was to address the concerns of the Board while avoiding increase workload on staff.   S. Werbner suggested that a phrase be included which obligates the Director to report all transfers greater than $5,000 to the Finance Committee.

 

A MOTION was made by P. Schur, seconded by D. Cameron to table this item until the next meeting until language change.  The MOTION was PASSED unanimously.

 

 

 

 

 

 

 

New Business:

 

  1. Personnel Rules Revision Proposed – Management Compensation Plan: R. Miller presented proposed revisions in Personnel Rules for Management/Supervisor Class Employees Compensation Plan.   Personnel Committee comments are incorporated in proposed revisions. There are four revisions – Article 3 eliminates the “step system” with a merit based system.  Articles 13, 14 & 15 adds language, which provides broad flexibility to the Board to modify benefits while maintaining a minimum scope of benefits.

 

A comprehensive update of Personnel Rules is a work in progress. 

 

S. Werbner recommended  specific revised language to Article 3.5  (c)  -  Advancement in the range for Management and Supervisor Class Positions.   It is the Board’s  consensus to table and revise rules in accordance with S. Werbner’s recommended language for next meeting.

 

A MOTION was made by J. Elsesser, seconded by J. Stille to set the Chief Sanitarian annual base salary range at $63,136 to $73,192.  The MOTION was PASSED unanimously. 

 

Town Reports:  A discussion ensued regarding issues on Outdoor Wood Burning Furnaces.

 

Directors Report:

 

4.      Quarterly Activity Reports:  R. Miller reported a fee for service revenue deficit of approximately $29,000 for FY 06/07. 

5.      State Per Capita Grant Increase:  Getting an additional $34,000 in state grant funds. 

 

Rob Miller reported Cheryl Proctor filled the Sanitarian I vacancy.  She was hired as an Environmental Health Inspector until she receives proper certifications.

 

Communications:  No discussion

 

Chairs Report:  No discussion

 

Executive Session:  None

 

Adjournment:  A MOTION was made by J. Stille, seconded by D. Cameron to adjourn the Board of Director’s Meeting at 5:30  p.m.  The MOTION was PASSED unanimously.

 

Respectfully submitted,

 

 

 

Robert Miller

Secretary